Job offer: Tender Officer Museum Projects

Ghent  -  Sales

The Haerens Group is a strongly growing family-owned company, active in high-tech fire and security doors, international museum installations and high-tech glass under the Eribel, Meyvaert and Haerens brands. Our team consists of more than 230 employees in 2 production sites in Belgium and several hubs abroad.  

Meyvaert Museum is a pioneer and market leader in high-quality solutions for museum display cases. For decades, we have offered our customers worldwide a wide range of museum display cases, ranging from modular and custom-made display cases to the interior design of exhibition spaces. For further growth, at Meyvaert Museum in Ghent we are looking for a M/F/X for the role of Tender Officer Museum Projects.

This is just the thing for me


As Tender Officer, you fulfil a central administrative role within the sales team. Your main task is the administrative coordination of tender projects (private and public tenders) worldwide. You search for interesting opportunities on various government platforms, go through the administrative parts of the tender documentation, coordinate the internal delivery of content for the files to colleagues involved and take care of the administrative parts yourself. You revise the supplied texts, compile the dossiers in Adobe InDesign and upload the final tender dossiers in time before the fixed deadline. 

Your responsabilities also include the following tasks:

  • Daily management of the department's general mailbox
  • Maintaining an agenda with an overview of projects
  • Completing and updating the offer/tender templates
  • Generating and sending out monthly sales reports from CRM
  • Providing general administrative and graphic support to colleagues
  • Sporadic handling of telephone enquiries
  • Offline marketing (references, brochures, presentations , trade shows etc....
  • Online marketing (social media , website etc...) - if suited to your profile

In short, a position for someone with a strong administrative and organisational talent!

Your Profile

  • You have a bachelor degree in administration and at least 1 year of work experience
  • You have a very good knowledge of Dutch and English and at least a basic knowledge of French (other languages are a plus)
  • Your working method is characterised by a thorough, punctual and efficient approach
  • On the one hand, you like to work in an administratively supportive way and, at the same time, you like to take ownership in compiling files
  • You are curious and critical
  • You have a passion for language and layout
  • You are a real team player
  • You are assertive and can communicate constructively but clearly with internal and external partners
  • You can cope well with a multitude of deadlines and parallel projects 
  • You work pro-actively and can coordinate well
  • You have a creative spirit and graphic insight
  • You have an affinity with online and offline marketing
  • You are fluent in various common Microsoft Office applications; Word, Excel, Adobe Indesign, Photoshop

What we offer

  • A dynamic company in full development as part of a large group
  • Working in the unique and challenging museum business
  • A varied job content with a focus on project-based work
  • A position in which autonomy, initiative and responsibility are encouraged
  • Close, positive team atmosphere in which cooperation takes precedence 
  • Internal training that focuses on optimal development
  • A progressive HR policy with attention for each individual, with a complete development path
  • A modern working environment with a colourful and bright interior
  • Various initiatives around well-being at work: a runners' club, relaxed lunch area, healthy food, etc.
  • Competitive salary according to training and experience with fringe benefits
  • Permanent contract of indefinite duration (full-time or 4/5) 
  • ADV days on top of the statutory holidays 
  • Flexible working hours (time schedule negotiable)


Is this position a good match with your experience and ambitions? Apply with your CV and motivation letter to In your motivation letter we would also like to receive your answer to the following questions:

  • Which achievement(s) are you proud of?
  • Which 5 adjectives best describe you?
  • What has recently been your greatest challenge/learning point?

Call first for some more information? 
-Màxime van Merkensteijn - HR Business Partner: +32 470 81 47 30 /



Apply now with your resumé & motivation letter

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